Services

TDS provides freight payment, freight rate negotiation and transportation logistics services to a variety of companies in many different industries. TDS processes in excess of 2.5 million invoices a year, with payments exceeding $240 million annually.

Key service offerings include:

Freight Payment Services
Invoice Receipt

Automated Invoice Processing

Duplicate Checking

Pre-Audit Services

Payment Processing

Web-based Customer Approval Process

Shipment Tracking

 

Carrier Contract Management

Carrier Relations

Contract Negotiations

Carrier Performance Measurements and Compliance Checks

 

Analysis

Review of Freight History

Identification of Cost Reduction Opportunities

 

Freight Payment Services

 

Invoice Receipt

All of your company’s freight related invoices are sent directly to TDS, eliminating wasted time sorting, routing and deciphering invoices in both your mailroom and accounting departments. TDS accepts invoices in both EDI (preferred) and hard copy formats. These invoices are entered directly into the invoice processing system upon receipt, helping to shorten the payment cycle for the service providers.  

Back to Top

Automated Invoice Processing

TDS has automated the invoice payment process through the use of technology, applicable to both EDI and hard copy invoices.

 

EDI

Data received through EDI is populated into the TDS database. Edit routines ensure complete data collection and account validation for each invoice are performed. EDI invoices are typically processed within six business days. TDS currently receives over 93 percent of its invoices through EDI methods.

 

Hard Copy

Hard copy invoices are received and imaged on a daily basis. All imaged invoices are then routed to data entry for data collection and customer validation. Hard copy invoices are typically processed within 12 business days.

Upon completion of data collection, all invoices are routed through duplication checking, rate audit, approval processes (if required), and ultimately payment to carriers.

Back to Top

Duplication Checking

The TDS system analyzes each invoice against current and historical payment information to identify potential duplicate invoices. Potential duplicate invoices are routed through various systematic and manual review processes. Invoices identified as duplicates are rejected back to the carrier. This thorough system of checks and balances helps to prevent errors that could result in over-payment for your company.  

Back to Top

Pre-Audit Services

Upon completion of data collection processes, shipment data is routed to our electronic rate database which calculates the appropriate rate charges. Invoices with amounts differing from our system generated costs are routed to TDS rate auditors for further review and disposition. Rate auditors adjust invoices to the appropriate charges and provide authority for these charges to carriers on weekly statements and reports.

Back to Top

Payment Processing

On a weekly basis, TDS issues carrier payments, client invoices and client reporting. For our clients, this means one invoice and one payment to TDS instead of numerous invoices from and payments to various service providers. TDS saves you the time and resources required to create, print and send checks to all your logistics and shipping service providers. You simply send one check to TDS each payment cycle for all your company’s services and TDS takes care of the rest. TDS pays all carriers and generates customer reports (electronically and/or hardcopy) on a weekly basis.

Back to Top

Web-based Customer Approval Process

Based on specific criteria or billing inconsistencies, TDS will route certain invoices to our web-based customer approval process. Registered customers can review these invoices and determine the appropriate resolution for the invoice from the TDS website.

Back to Top

Shipment Tracking

TDS offers shipment tracking to our customers for all shipments moved by our preferred carriers. Directly from the TDS webpage, customers can go to the Shipment Tracking page to track their shipments. This page will take the customer to a list of all of the TDS preferred carriers and links to their shipment tracking pages. This is just one example of how TDS is working to provide its customers with real time access to the information they need at the click of the mouse.

Back to Top

Carrier Contract Management

TDS manages all aspects of carrier relations for our customers utilizing ITT contract carriers. TDS provides savings on shipment rates through our leveraged contract negotiations with domestic and international carriers, and provides the customers with a choice of carrier for each service. We also ensure that our carriers meet specifications for safety and insurance, loss prevention, financial stability and contract requirements in order to provide our customers with a smooth transaction from beginning to end. TDS also monitors carriers through performance measurements and compliance checks to assure customers get the best service possible.

Back to Top

Analysis

To begin the process with potential customers, TDS will review the customer’s current freight payment processes and provide an analysis of the potential cost savings opportunities we can offer. Once TDS has earned the customers business, we will assist with efficient and effective implementation of the new processes into the customer's current business operations.

Upon request from our customers, TDS will also perform periodic reviews of current customer freight history to identify new cost savings opportunities and will assist the customer in implementation of these new opportunities.

Back to Top

 
   Home | About TDS | Services | News | Contacts | Careers | Links
© 2005 ITT Corporation, TDS Corporate Services
Please send questions and comments to the Webmaster.